Routine steps
Capturing the sheet and photo on the phone. Preparing the PDF. Keeping the variation log and a weekly summary. Listing what is not yet acknowledged.
Example, not a client result
Example review note
EXAMPLE
This is an example of the private written note you get after the free look. It is based on the fictional Northvale Building day sheets case. The firm, the site and the people are made up. It is not a real client’s note, and it shows no results.
What we looked at
The outline from a fictional drylining subcontractor working on Parkside Health Centre, Doncaster, for Northvale Building Ltd. We looked at how extra work is recorded on site, how a day sheet reaches the site manager, how the QS values it, and what is left to memory at final account. We used the outline and sample details only. We did not connect to any system or contact the contractor.
What’s slowing it down
Sheets wait
Day sheets are written at the end of the job, from memory, rather than on the day.
No acknowledgement on the day
Sheets are not put in front of the site manager when the work happens, so many are never acknowledged.
No single list
There is no one place showing what has been sent, what has been acknowledged and what is still outstanding.
What we’d change
A person checks
Sending a sheet or a reminder. Pricing against rates you supply.
People decide
Confirming an instruction. Agreeing valuation. Submitting the application. Any decision about money.
You can see this as a click-through in the day sheets and variations sample.
Rough fixed quote
Fixed quote: given here in writing
This is an example, so no figure is shown.
Next step
If you want this built, tell us which part to start with. We agree the written scope and the fixed quote first, before any paid work. If you do not, the note is yours to keep and you are not committed to anything.
EXAMPLE. Fictional site, firms and people.