Routine steps
Capturing the sheet, the photo and the log. Preparing the PDF and a weekly summary. Listing what is not yet acknowledged.
Examples, not client results
Day sheets and variations
Record it on the day. Get it acknowledged on the day. Then nothing is left to memory at final account.
This is a SAMPLE walkthrough of one overloaded admin job from Shaun Holmes’s own drylining and plastering work. The site, the contractor and the people named in the demo are fictional. It is not a client testimonial. It does not claim a time or money result.
The work today
On a drylining job, extra work often starts with a chat on site. The record that supports payment is a day sheet. It shows who was there, the hours, the materials, the instruction it hangs off, and an acknowledgement from the main contractor’s site manager.
On Shaun’s own jobs, day sheets often wait until the end of the job. Then most of them can’t be remembered, and many don’t get acknowledged. He has at least 10 sheets a month.
Under a JCT-style contract, daywork sheets usually need to reach the contractor for checking by the end of the week after the work. Your signed subcontract controls. This is general information, not legal advice.
What the sample workflow shows
1. Record on the day
A phone sheet with labour, plant, materials and photos. A PDF in one layout.
2. Acknowledged on the day
Jordan Hale, the site manager, checks the sheet and acknowledges it. No account needed.
3. Then the QS
Priya Shah, the QS, values the acknowledged sheet. Payment is agreed between the firms.
The sample also has a variation log with a running total, a weekly summary and a reminder list for anything not yet acknowledged. Figures in the demo use example rates. They are examples, not contract rates.
An acknowledgement on a sample sheet records what is shown. It does not decide that the work is a variation, that the rates are agreed, or that payment is due. That stays with the people and the contract.
A clear boundary
A person checks
Sending a sheet or a reminder. Pricing against rates you supply.
People decide
Confirming an instruction. Agreeing valuation. Submitting the application. Any decision about money.
The workflow supports the people already doing the job. It does not take over anyone’s role.
See it on your own work
Request a free demo and we will walk you through the sample on a phone. The free review uses sample or sanitised details. It does not connect to live systems or email a contractor.
If you later want the workflow built for your own jobs, the scope and fixed price are agreed first. The price you are quoted is the price you pay.
SAMPLE. Fictional site, firms and people. Example rates only.