Your outline stays private.
This notice explains how Shaun Holmes, trading as SDH Workflow, handles personal data when you contact us or request a free demo.
Who is responsible
The data controller is Shaun Holmes, trading as SDH Workflow. Contact: hello@sdhworkflow.co.uk.
ICO registration number: ZC267751. Trading names registered on that entry include SDH Workflow and Sooner Date.
What we collect
When you request a demo or email us, we may collect your name, work email address, business name and a short description of the vacant or overloaded work. A later outline may also include process details, tools used, hours and reported time-costs, plus anything you choose to tell us about constraints or sensitive areas.
Please do not send passwords, customer lists or sensitive personal data in an initial enquiry.
Why we use it and the lawful basis
We use enquiry and outline details only to prepare a free demo, provide a quote if you ask for one, and carry out any paid work you later request. We also use contact details to reply to you.
The lawful basis is usually legitimate interests (responding to a business enquiry and preparing a demo or quote) and, where relevant, steps taken at your request before entering a contract.
Who processes it for us
We use Vercel to host this website and IONOS to provide email for hello@sdhworkflow.co.uk. Formspree, a US-based processor, receives submissions from the request-a-demo form and may process that data outside the UK under Standard Contractual Clauses. Those providers process data on our behalf as needed to deliver those services. Vercel may process data outside the UK under standard contractual safeguards.
We do not sell your data. We do not contact your staff unless you ask us to. Client outlines are treated as confidential and are not published. Public examples on this site are marked SAMPLE and use made-up or sanitised details.
How long we keep it
- Enquiries that do not go ahead are deleted within 12 months.
- Client records for work that proceeds are kept as long as needed for that work and for legal or tax obligations, and deleted on request where possible.
Your rights
You can ask us for a copy of your personal data, to correct it, to delete it, to restrict or object to certain processing, and to receive certain data in a portable form. To exercise these rights, email hello@sdhworkflow.co.uk.
You also have the right to complain to the Information Commissioner’s Office (ICO) at ico.org.uk.
Cookies and analytics
This website does not use analytics or tracking scripts, and it does not set cookies from its own code.
Changes
We may update this notice from time to time. The version published on this page is the current one.
This notice is general information for visitors and clients. It is not legal advice.